Meeting agendas - Data Ethics Advisory Group

The Data Ethics Advisory Group meets approximately 4 times a year in Wellington.

Meeting agendas by date

• 15 October 2020
• 05 August 2020
• 03 June 2020
• 19 May 2020
• 20 November 2019
• 11 September 2019

Agenda - 15 October 2020 9:30am - 04:00pm

Invited

Advisory Group: Professor Juliet Gerrard (Chair), Dr Will Koning, Dr Nessa Lynch, Kate O'Connor, Professor Colin Simpson

Stats NZ secretariat: Dale Elvy, Julia Carter, Nienke Van Dijken

Apologies: Kirikowhai Mikaere

Item contributors:

MBIE:

• Daniel Griffiths, Manager - Markets, Evidence, and Insights Branch, CGI
• Evelyn Wareham, Chief Data and Insights Officer
• Edward Butler, INZ Data Science Review Board member from Legal Ethics and Privacy

Guest experts:

Digital Council:

• Mitchell Pham
• Elena Higgison and Gemma Kirkwood (Digital Council Secretariat)

Agenda

1. Welcome
   Group welcome and greeting from the Chair.
   
   
2. Digital Council
   An update on the work of the Digital Council and a discussion on how both groups can be working closer together.
   
   
3. Pre-discussion of upcoming item: Use of household-level electricity data to inform on Energy Hardship measures
   
   
4. Discussion of item: Use of household-level electricity data to inform on Energy Hardship measures 
   

   MBIE would like the Group’s guidance about issues raised by electricity retailers given the widening use of administrative data usage where this data also has commercial uses. MBIE would also like advice from the Group to Stats NZ about any additional protocols for access to administrative data where there is a risk that this data could be used for commercial purposes.

Lead agency: MBIE

5. Group discussion of item
   The Group will have the opportunity to reflect on the issues the item has presented and discuss ideas.
   
   
6. Review of the Data Ethics Advisory Group
   Martin Jenkins will come in for a discussion with the Data Ethics Advisory Group members as part of the review of the Data Ethics Advisory Group.
   
   
7. Priorities and other business
   Priorities for the next meeting and any other business.
   
   
8. Close
   Conclusion and thanks to attendees.

Agenda - 05 August 2020 9:00am - 04:00pm

Invited

Advisory Group: Professor Juliet Gerrard (Chair), Dr Amohia Boulton (via video link), Dr Will Koning, Dr Nessa Lynch, Kirikowhai Mikaere, Kate O'Connor

Stats NZ secretariat: Dale Elvy, Jeanne McKnight, Nienke Van Dijken

Apologies: Professor Colin Simpson, Dr Ang Jury

Item contributors:

MBIE:

• Evelyn Wareham, Chief Data and Insights Officer
• Stephen Dunstan, General Manager Enablement, Immigration New Zealand (INZ)
• Ann Brennan, Chief Legal Advisor and Chief Privacy Officer, Legal Ethics and Privacy
• Jimmy Oh, Data Scientist, Risk Analytics Platform
• Matthew Lewellen, INZ Data Science Review Board chair
• Edward Butler, INZ Data Science Review Board member from Legal Ethics and Privacy
  
  

Ministry of Education:

• Adam Jang-Jones, Quality Assurance Lead | Data team | Evidence, Data and Knowledge
• David Earle, Chief research analyst | tertiary sector performance and analysis
  
  

Ngā Tikanga Paihere Framework:

• Jacinta Paranihi, Senior advisor, Data Leadership and capability
• Jocelyn Morrison, Senior advisor, Data Leadership and capability
• Deborah Brunning, Manager, Data Leadership and capability
• Simon McBeth, Senior advisor, Data Lab
  
  

Guest experts:

• Associate Professor Maui Hudson (via video link)
• Data Iwi Leader Group members: Moka Apiti, Te Mauri Kingi, Kiri Tahana

Agenda

1. Welcome
   Group welcome and greeting from the Chair.
   
   
2. Declaration of conflicts
   Declaration of conflicts of interest relating to upcoming agenda items
   
   
3. Pre-discussion of upcoming item: Immigration NZ Risk Analytics Platform
   
   
4. Discussion of item: Immigration NZ Risk Analytics Platform
   MBIE would like the Group’s advice on its proposed approach for data science governance in Immigration New Zealand, with a focus on the recently deployed Risk Analytics Platform which will be used to support decision making and processing.
   
   

Lead agency: MBIE

5. Group discussion of item
   The Group will have the opportunity to reflect on the issues the item has presented and discuss ideas. To enable free and frank discussion, the item contributors will not be present for this part of the session.
   
   
6. Pre-discussion of upcoming item: Adding 2009 PISA data to the IDI
   
   
7. Discussion of item: Adding 2009 PISA data to the IDI
   Ministry for Education would like the Group’s advice relating to the new use for Programme for International Student Assessment (PISA) 2009 data not considered at the time of collection.
   
   

Lead agency: Ministry for Education

8. Group discussion of item
   The Group will have the opportunity to reflect on the issues the item has presented and discuss ideas. To enable free and frank discussion, the item contributors will not be present for this part of the session.
   
   
9. Pre-discussion of upcoming item: Ngā Tikanga Paihere Framework
   
   
10. Discussion of item: Ngā Tikanga Paihere Framework
    Stats NZ are seeking guidance on the specific risks highlighted in addition to more general feedback on how the framework can be improved. They are also seeking insights on frameworks and principles this framework may be coming into conflict with.
    
    

Lead agency: Stats NZ

11. Group discussion of item
    The Group will have the opportunity to reflect on the issues the item has presented and discuss ideas. To enable free and frank discussion, the item contributors will not be present for this part of the session.
    
    
12. Priorities and other business
    Priorities for the next meeting and any other business.
    
    
13. Close
    Conclusion and thanks to attendees.

Agenda - 03 June 2020 10:00am - 12:00pm

Invited

Advisory Group: Professor Juliet Gerrard (Chair), Dr Amohia Boulton, Dr Will Koning, Dr Nessa Lynch, Kirikowhai Mikaere, Professor Colin Simpson, Kate O'Connor, Dr Ang Jury

Stats NZ secretariat: Travis Ancelet, Nienke Van Dijken, Dale Elvy

(Virtual meeting on Teams)

Agenda

1. General welcome
   
   
2. Declaration of conflicts of interest relating to upcoming agenda items
   MoE feedback on Group Operations - Secretariat Response
   DEAG response Final - Secretariat Comments
   
   
3. Finalise guidance on the Ministry of Education's Equity Index submission
   Redrafted Ministry of Education Feedback from Data Ethics Advisory Group
   
   
4. Discussion about the additional support potentially required to consider the Stats NZ item: Ngā Tikanga Paihere Framework
   Stats NZ - Tikanga Framework - DEAG Submission Form
   
   
5. Discussion about paper produced for Group on international equivalents
   Discussion Paper: International Data Ethics Frameworks
   NSDEC Case Study
   
   
6. Priorities for next meeting and any other business
   
   
7. Conclusion and thanks to attendees

Agenda - 19 May 2020, 2:00pm - 4:00pm

Invited

Advisory Group: Professor Juliet Gerrard (Chair), Dr Amohia Boulton, Dr Will Koning, Dr Nessa Lynch, Kirikowhai Mikaere, Professor Colin Simpson

Stats NZ secretariat: Travis Ancelet, Nienke Van Dijken, Dale Elvy

Apologies: Dr Ang Jury, Kate O'Connor

(Virtual meeting on Teams)

Agenda

1. General welcome
   
   
2. Declaration of conflicts of interest relating to upcoming agenda items
   
   
3. Finalise guidance on the updated Data Ventures Population Density Project submission
   
   
4. Update about new and outstanding items for the Group's agenda
   
   
5. Discussion about the Group's membership
   The secretariat to explain how membership is organised and what we have learned leading into the review.
   Group members to discuss their perspectives.
   Nomination of temporary members for forward agenda.
   
   
6. Opportunity to discuss response to COVID-19
   
   
7. Other business and close
   Setting dates for future meetings.
   Conclusion and thanks to attendees.

Agenda - 20 November 2019, 11:00am - 4:00pm

Invited

Advisory Group: Professor Juliet Gerrard (Chair), Dr Amohia Boulton, Dr Ang Jury, Dr Nessa Lynch, Kirikowhai Mikaere, Kate O’Connor, Professor Colin Simpson

Stats NZ secretariat: Travis Ancelet, Sabena Blackhall, Dale Elvy

Apologies: Dr Will Koning

Item contributors:

• Damian Edwards, Associate Deputy Secretary, Education System Policy, Ministry of Education
• Professor Stuart McNaughton, Chief Education Science Advisor
• Philip Stevens, Group Manager Analysis, Research and Evaluation, Ministry of Education
• Allan Vester, Former Principal, Edgewater College and Chair, Sector Reference Group for the Equity Index.
  
  

Guest experts:

• Dr Ana Koloto, Director Research and Evaluation, Ministry for Pacific Peoples
• Anna McDowell, Senior Manager - Integrated Data, Stats NZ
• Professor Richie Poulton, Professor of Psychology, University of Otago.

Agenda

1. Welcome
   Group welcome and greetings from the Chair.
   
   
2. Review of previous meeting
   Members will get the chance to discuss what they feel went well and what could go better following their experiences of the previous meeting.
   
   
3. Discussion of updated materials and documents
   All documents for the Group have been updated following our previous meeting. These are still considered draft and members have the opportunity to review the changes made, discuss final adjustments, and agree to the finalised documents.
   
   
4. Scene-setting discussion on the Integrated Data Infrastructure (IDI)
   Members will hear an expert overview of the IDI from Professor Richie Poulton. He will be supported by Anna McDowell who will to answer technical questions where needed.
   
   
5. Declaration of conflicts of interest
   Declaration of conflicts of interest relating to upcoming agenda items.
   
   
6. Discussion of item: Equity Index
   The intent of the index is to replace the decile system as a means of funding schools on the basis of socio-economic barriers their students face.
   In this session, members will be able to discuss the item with the Ministry of Education’s representatives, to have questions answered, and improve their understanding of the issues.
   Lead Agency: Ministry of Education.
   Presenters will be joined by external experts including: Anna McDowell, Stuart McNaughton, and Allan Vester.
   
   
7. Group discussion of Item
   The Group will have the opportunity to reflect on the issues the item has presented and discuss ideas. To enable free and frank discussion, the item contributors will not be present for this part of the session.
   
   
8. Priorities and other business
   Priorities for the next meeting and any other business.
   
   
9. Close
   Conclusion and thanks to attendees.

Agenda - 11 September 2019, 11:00am - 4:00pm

Invited

Advisory Group: Professor Juliet Gerrard (Chair), Dr Amohia Boulton, Dr Ang Jury, Dr Nessa Lynch, Dr Will Koning, Kate O’Connor, Professor Colin Simpson

Stats NZ secretariat: Sabena Blackhall, Dale Elvy

Guest expert: Liz MacPherson, Government Chief Data Steward

Item presenter: Robert Chiu, Head of Data, Data Ventures

Agenda

1. Welcome
   Welcome and introductions from the Chair, Government Chief Data Steward, and Group members.
   
   
2. Discussion of Draft Group Processes
   All documents for the Group are presently considered draft. In this session we want to hear members' views on how the Group will work in practice and its priorities for engagement.
   (Note: Group documents and membership will be reviewed annually.)
   
   
3. Declaration of conflicts of interest
   Declaration of conflicts of interest relating to upcoming agenda items.
   
   
4. Discussion of item: Population Density Project Pilot
   Working with the major mobile providers, Data Ventures has created Population Density that displays population estimates by hour and suburb, using aggregated mobile location estimates data. In this session, you will be able to discuss the item with the Stats NZ representative to have your questions answered and understanding of the issues improved.
   Lead agency: Stats NZ
   
   
5. Group discussion of Item
   The Group will now have the opportunity to reflect on the issues the item has presented and discuss ideas. In the name of free and frank discussion, the agency representative will not be present for this part of the session.
   
   
6. Priorities and other business
   Priorities for the next meeting and any other business.
   
   
7. Close
   Conclusion and thanks to attendees.

Contact us

If you have any questions or feedback, email datalead@stats.govt.nz.

Content last reviewed: 11 September 2020